GovTravels professional development breakouts
Tues., February 28
Session A: 1:30 – 2:30 pm
City Pairs Program Discussion | By GSA | Arbors room
As the world’s largest managed air travel program, the City Pair Program (CPP) saves the federal government over 2 billion dollars annually and has been identified as an OMB Best-In-Class (BIC) contract solution. CPP is dedicated to continuously improving procurement strategies to meet the needs of customers. This session will provide an overview of the program, show how data is being leveraged to drive savings, and provide an in depth look at the work being done around international travel to better serve Federal agencies.
DOD Commercial Travel Programs | By DTMO | Juniper Room
The Defense Travel Management Office (DTMO) is the primary DoD interface with the federal and private sector travel industry. DTMO is responsible for managing the U.S. Government Rental Car and Truck Programs for the entire federal government, the Military Bus Program, Recruit Travel and Assistance Programs, and Travel Management Company (TMC) services. DTMO also manages the expanding DoD Integrated Lodging Program Pilot. Additionally, DTMO is the DoD customer interface for GSA’s City Pair Program. This session will provide an overview of these programs and an opportunity to ask DTMO travel managers questions about their programs.
Managing Blind Spend | By Concur | Aspen Room
As airline, hotel, and other suppliers increasingly tout the benefits of ‘Booking Direct’ to get lowest rates, perks and points, studies show that travelers at many companies and organizations now book 50% or more of the trips outside of any managed travel program. As a result, those companies lose negotiated discounts, and the data they need for negotiations. More seriously they are increasingly unable to locate those travelers in emergencies to meet their Duty of Care. Using technology to capture those bookings, manage ‘blind spend,’ and expand the scope of travel management are critical for government travel programs.
Session B: 3:00 – 4:00 pm
Acquisition Gateway Demonstration | By GSA | Arbors room
The Acquisition Gateway, in support of Category Management, is being built to simplify and accelerate how the federal government selects and buys products and services. The Acquisition Gateway consists of hallways for each of the ten OMB designated Government-wide Categories. Attend this session to learn more about the Acquisition Gateway and for a demonstration of the Travel Hallway, which consists of category specific contracts, tools and resources available government-wide.
Defense Travel System Modernization & Sustainment Initiatives | By DTMO | Juniper room
Working with the U.S. Digital Service, part of the Executive Office of the President, the Department of Defense is implementing a pilot to test the viability of using Commercial-off-the-Shelf Software as a Service (COTS/SaaS) for travel reservations and expense management. Meanwhile, it is still necessary to sustain the current travel system that processed over 4 million travel vouchers and almost $6 billion in DoD travel spend in Fiscal Year 2016. This session will provide both an overview and demonstration of the current release of the DoD Travel System pilot and an overview of the latest initiatives underway to sustain DoD’s legacy system until the Department fields its next generation travel system.
Virtual Payments | By Sabre | Aspen Room
Wed., March 1
Session C: 1:15 – 2:15 pm
Federal Travel Regulation, Basic | By Rick Miller, Senior Travel and Relocation Policy Program Manager, Office of Government-wide Policy, GSA | Arbors
Everything you need to know about the Federal Travel Regulation (FTR). This is the first of a two-part session covering the history of the FTR and why it was developed, statutory requirements, Q&A format with implementation of agency policy, how approving and authorization officials are involved, and overall summary on how the FTR is changed by FTR Bulletin / Amendments.
The New Joint Travel Regulations | By DTMO | Juniper
The Department of Defense is working to improve usability and enhance policy compliance by rewriting the JTR in clear, concise and simple language. Rewriting the JTR is a result of DoD’s overall policy simplification effort designed to standardize and/or simplify travel policy and allowances, and/or provide cost savings opportunities. The end result will simplified travel rules and a JTR that is easy to comprehend, facilitates travel management technology solutions, and enables an optimum compliance platform. This session will provide an overview of the new JTR framework and DoD’s progress towards travel policy simplification.
Managing Travel Risk | By BCD Travel | Aspen
Travel is a risky business. Whenever employees set foot outside their regular workplace, their exposure to security, safety and medical problems increases. And this risk is shared by employers, both financially and legally. In this session, industry experts explore how you can help keep travelers safe and secure when they’re on the road. Learn steps you can take to improve duty of care at your organization, and hear about the strategies other companies are using to successfully reduce risk exposure.
Session D: 2:45 – 3:45 pm
Federal Travel Regulation, Advanced | By Rick Miller, Senior Travel and Relocation Policy Program Manager, Office of Government-wide Policy, GSA | Arbors
Government Per Diems: Information from the Program Manager | By Jill Denning, Per Diem Program Manager, Office of Government-wide Policy, GSA | Terrace Room East
How does the U.S. General Services Administration use hotel data to come up with each year’s rates? In this session with GSA’s per diem program manager, you’ll learn the methodology behind setting the lodging per diem rates and the relevant associated policies regarding per diem rates from the Federal Travel Regulation. You will also get an update on the recommendations recently completed by the Interagency Per Diem Boundary Committee.
Maximizing Visibility into DOD Travel Spend | By DTMO | Juniper
One of the guiding principles of the Defense Travel Management Office (DTMO) is evidence based decision-making. Analysis of Defense Travel Enterprise data empowers DoD travel managers to better understand travel spend, inform policy formulation, increase policy compliance, develop program recommendations, strategically source travel services, and ultimately identify cost savings and efficiencies. Analytical rigor enhances the confidence in decisions and recommendations. This session will provide an overview of DTMO’s initiatives to create the business intelligence to generate return on investment for the DoD and the taxpayers.
Agencies Refusing to Stand Still – Mobile Management / Policy Simplification – Reality or Myth? | By Concur | Aspen
Mobile discussion (30 minutes): A case study format showing agencies who are raising the bar in moving toward a truly mobile structure. Industry- and government-led session.
Policy simplification (30 minutes): Can government really simplify policies to obtain a more manageable commercial best practice travel management solution? Learn how simplifying policy also ensures a more connected traveler experience with personalization, yet taking into consideration compliance and safety.
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