Privacy Policy

Jan 18, 2021

Regulations, Guidance, and References


To establish policy that defines and provides directive guidance for protecting personally identifiable information (PII) under the purview of the National Defense Transportation Association (NDTA). This privacy policy (“policy) will help you understand how NDTA uses and protects the data you provide to us when you visit and use (“website”, “service”).

We reserve the right to change this policy at any given time; we will post policy changes as they occur. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page.


What User Data We Collect
When you visit the NDTA website, we may collect the following data:

  • Identity Data includes first name, middle name, last name, username, date of birth, company/organization, phone number, or similar identifier, and title.
  • Contact Data includes billing address, delivery address, email address, and telephone numbers.
  • Transaction Data includes details about services you have obtained from us, including registrations. When you add your method of payment information to your registration, that information is directed to our third-party payment processor. We do not store your financial account information on our We do not maintain credit card information. For each transaction a form of payment must be entered.
  • Technical Data includes internet protocol (IP) address, your login data, browser type, and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
  • Profile Data includes your NDTA username and password, registrations, and sign-ups by you.
  • Usage Data includes information about how you use our website and services.
  • Marketing and Communications Data includes your preferences in receiving marketing, including demos, from us and your communication preferences.


Why We Collect Your Data
We are collecting your data for several reasons:

  • To better understand your needs.
  • To improve our services.
  • To send you emails containing the information we think you will find interesting.
  • To register you for an event that is hosted or co-hosted by NDTA.
  • To contact you to fill out surveys from attending educational symposiums, conferences, and webinars.
  • To customize our website according to your online behavior and personal preferences.
  • To comply with legal or regulatory obligations when required.

Note: Our websites and services are not targeted at children under the age of 16. We do not knowingly collect personal data from anyone under 16 without parental consent. If you become aware we have collected personal data from a minor under the age of 16 without parental consent, please let us know so we can take appropriate action.


Safeguarding and Securing the Data
NDTA is committed to securing your data and keeping it confidential. NDTA has done all in its power to prevent data theft, unauthorized access, and disclosure by hiring a professional service to implement the latest technologies and software, which help us safeguard all the information we collect online.


Our Cookie Policy
Our site uses session cookies from which you cannot opt-out.

A cookie is a small text file that can be stored on your computer when you visit websites. Information is saved in this text file to ensure a smooth and interactive experience on the internet. Cookies usually also have an expiration date. For example, some cookies are automatically deleted when you close your browser (so-called session cookies), while others can be stored longer on your computer, sometimes until you delete them manually (so-called permanent cookies).

You can set your browser to refuse all or some browser cookies or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.


Links to Other Websites
Our website contains links that lead to other websites. If you click on these links NDTA is not held responsible for your data and privacy protection. Visiting those websites is not governed by this privacy policy agreement. Make sure to read the privacy policy documentation of the website you go to from our website.


Restricting the Collection of your Personal Data
At some point, you might wish to restrict the use and collection of your personal data. You can achieve this by doing the following:

When you are filling in the registration online for the conferences, meetings or webinars on the website, make sure to check the box does not consent to share my contact information.

If you have already agreed to share your information with us, feel free to contact us via email and we will be more than happy to resend your confirmation email with the link for you to change your response to the consent question.

NDTA will not lease/sell your personal information to any third parties. NDTA may be obligated to provide personal information as directed by legal authorities. Your personal information will be used when we need to send you promotional materials if you agree to this privacy policy.


Dispute Resolution
If you have any complaints regarding our compliance with this privacy policy, you should first contact us. We will investigate and attempt to resolve complaints and disputes regarding the use and disclosure of personal information in accordance with this privacy policy.

If you make a request, we have a reasonable amount of time to respond to you. If you would like to exercise any of these rights, please contact us.

Mailing Address: National Defense Transportation Association, 50 S. Pickett Street, Suite 220, Alexandria, Virginia, 22304.



  • DoD – Department of Defense
  • DoDD – DoD directive
  • ILCS – Illinois Compiled Statutes


  • CalOPPA. The California Online Privacy Protection Act was the first state law that requires the website to feature a conspicuous privacy policy stating exactly what information is collected and with whom it is shared; it also requires the operator of the website or online service to comply with the site’s privacy policy.
  • DOPPA. The Delaware Online Privacy and Protection Act a law that provides strong online privacy protection for its residents. It requires an operator of internet service to noticeably post its privacy policy if the internet service collects personally identifiable information (PII) from Delaware residents for commercial purposes.
  • Surveys. Systematic data collections, using personal or self-administered questionnaires, in paper or digital format, from a sample or census of 10 or more persons as individuals or representatives of agencies that elicit attitudes, opinions, and related demographic and social data be used for statistical compilations for research or event improvement purposes.


Join the National Defense Transportation Association’s global association of transportation, logistics and passenger travel professionals. Experience competitive benefits, rewarding professional development courses, exciting networking opportunities, and create a strong, efficient transportation system for the United States.

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