October 26-29, 2026
Grapevine, TX
Important Notice – NDTA is aware of non-NDTA marketing emails offering promotional codes for discounted hotel rates. These are not generated by NDTA, and rates offered are higher than NDTA’s contracted rate with the Gaylord Texan Hotel. The only way to get the NDTA rates is through the link on the Lodging/Transportation page or by calling the hotel directly and requesting the National Defense Transportation Association/NDTA group rate. If you receive one of these marketing emails, please disregard as spam
2026 NDTA-USTRANSCOM Fall Meeting Registration
Lodging is not included in registration – please go to the Lodging/Transportation tab above to book lodging. NDTA is the only authorized organization to hold a block of rooms at the Gaylord Texan Resort & Convention Center for the 2026 NDTA-USTRANSCOM Fall meeting. Please be sure to book your room through the link to guarantee the NDTA-negotiated rates.
Dress — Military: Class B, Khakis, or Blues w/short sleeve (tie optional). Civilian: business casual.
INDUSTRY
| Early Bird (on or before August 27) |
On or after August 28 | |
| Full meeting, NDTA member | $945 | $1050 |
| Full meeting, non-member | $1050 | $1155 |
| Individual day – Mon/Tue/Wed | $525 per day | $578 per day |
| Individual day – Thu* | $121 | $158 |
* Thursday Subcommittee and Committee meetings are open to all
GOVERNMENT CIVILIAN and MILITARY (ACTIVE)
TDY Registration – Includes all general sessions, classes, seminars, receptions and lunch.
| Early Bird (on or before August 27) |
On or after August 28 | |
| TDY, Full meeting | $390 | $415 |
| TDY Individual day – Mon/Tue/Wed | $200 per day | $210 per day |
| Individual day – Thu* | $53 | $53 |
* Thursday Subcommittee and Committee meetings are open to all
Local Dallas/Grapevine, TX area (Non-TDY) Registration – Includes all general sessions, classes, seminars, and receptions. Lunch is NOT included. An optional lunch package is available for purchase (per DoW regulations, lunch is not reimbursable for local area personnel).
| Early Bird (on or before August 27) |
On or after August 28 | |
| Local/Non-TDY, Full meeting | $347 | $368 |
| Local/Non-TDY Individual day – Mon/Tue/Wed | $184 per day | $194 per day |
| Individual day – Thu* | $53 | $53 |
Lunch option for full meeting – Mon/Tue/Wed – is $60.
Lunch option for individual days (Mon, Tue, and/or Wed) is $20 per day.
* Thursday Subcommittee and Committee meetings are open to all
PLEASE NOTE — The cut-off for adding the optional lunch to your registration is October 14. NO OPTIONAL LUNCHES MAY BE PURCHASED AFTER THAT DATE OR WHILE ON-SITE AT THE EVENT.
There are alternate meal options at various restaurants on-site and nearby.
Cancellation up to September 24 is refundable, minus $25 administrative fee. Cancellation after September 24 is non-refundable.
If you must cancel, a substitute from your organization can be arranged for no fee. Contact events@ndtahq.com for substitutions.
NDTA Membership
NDTA membership is NOT required for NDTA-USTRANSCOM Fall Meeting registration or participation. If you are not an NDTA member we encourage you to join today to take full advantage of the opportunities we provide to build relationships, educate and strengthen national security. Complimentary 1-year NDTA membership is also available for new, first-time government and military members. Please visit our website to learn about membership benefits.
Approvals
If you are concerned about getting approval for early bird discounts and registration, please see:
JTR Authorization for Early Registration Payment
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